Venue or facility request form

Type of request

What is your request?

Your details

Are you hiring as a sporting club, association, organisation, registered business, incorporated group, or have an ABN?
Please upload proof of ID. E.g. drivers licence, passport
One file only.
256 MB limit.
Allowed types: jpg, jpeg, png, pdf, doc.

Organisation or club details

Please upload your Public Liability Insurance if you are a Registered Business. This must include a:
  • Certificate of Currency (minimum of $20m)
  • Insurance Policy document/schedule

One file only.
256 MB limit.
Allowed types: jpg, jpeg, png, pdf, doc.

Booking details

Is this a reoccurring booking?
Will there be alcohol present?
Please upload your Responsible Service of Alcohol Certificate
One file only.
256 MB limit.
Allowed types: jpg, jpeg, png, pdf, doc, docx.
Will there be amusements?
Will there be food vendors or coffee vans?
Will music be played during the event?
Will the event be advertised to the public?

Important information

  • Keys are to be collected from the Maitland Administration Centre two (2) days prior to the booking date (before 4.00pm) and returned to the same location no later than two (2) days after the booking date.
  • If there is a security system within the venue, the Hirer will be provided with instructions on the use of the system including the code to arm and disarm.
  • The Hirer must not use or bring into the Venue any of the following items: confetti, paints, chewing gum, pyrotechnics (fireworks), illegal or hazardous substances, fog machine/fog generator/smoke machine (or similar), firearms, barbeques or spit roasts lit anywhere inside the Venue.
  • The Hirer must ensure that all events are closed down by 12.00am.
  • Failure to clean the Venue adequately will result in Council incurring cleaning costs, which will be deducted from the bond paid by the Hirer.

Terms & Conditions

I am 18 years of age or over and understand and agree to the relevant Conditions of Hire which are legally binding and enforceable by Maitland City Council. I agree to indemnify Council from and against all claims arising from the hirer’s legal liability as a result of its occupancy.

The personal information you have provided is collected for the purpose of processing your hire application. Maitland City Council is committed to the principles of the Privacy and Personal Information Protection Act 1998 (NSW) and the personal information you have provided will be stored, accessed, disclosed, used, retained and disposed of by Maitland City Council in accordance with its Privacy Management Plan.