Planning an event

If you are looking to plan an event in Maitland, here is some information that might help you get started.

Maitland hosts an array of vibrant and unique events each year including festivals focusing on food and wine, exhibitions, multicultural events, conventions as well as sporting and community events.

If you have a community event coming up, whether it is this week, next weekend or for some time in the future, then you can promote it by listing it on the My Maitland website.

Depending on the size and nature of your event that you are planning, it might be an idea to get in touch with Council to check if any approvals are required, particularly if you are serving food or alcohol or would like to close a road. The best place to start is by talking to our Citizen Services Centre by calling 02 4934 9700.

Application for holding an event

Applications for holding a special event must be submitted:

  • 16 weeks prior to event date for temporary road closure application
  • 6 weeks prior to event for special event no road closure.

Applications must be accompanied by a Traffic Control Plan, application for temporary road closure (if applicable) and Certificate of Currency Public Liability Insurance (no less than $20million) with Maitland City Council noted as indemnified party on the documentation. Further information can be found in the Special Events Policy and application form.


Temporarily closing a public road for work sites and special events

If you are seeking to temporarily close a public road to setup a work site or hold an event you must complete the below application forms and submit to Council. 

Applications must be accompanied by a Traffic Control Plan and a Certificate of Currency Public Liability Insurance that is no less than $20 million with Maitland City Council noted as an indemnified party on the documentation.