How to access information

Council is committed to assisting the community to access government information in accordance with the Government Information Public Access Act 2009 (GIPA). Our Right to Information Policy outlines Council's commitment to openness and transparency regarding accessing Council information. Further to this the Right to Information Guidelines describes what information is held, how it can be accessed, exemptions and rights to review.

Council receives many requests for copies of house plans. Please note that under the Copyright Act 1968, the person who created “artistic” work which includes the drawing of architectural plans for domestic dwellings, is the owner of the “work”.  This means that as the owner of these plans, only the architect, draftsman or builder who drew the plans may license those plans to be copied and reproduced. The federal Copyright Act prevents councils from copying, publishing or distributing copyright plans or consultants’ reports without permission from the author.

In the instances where copyright consent is not able to be provided Council will comply with its obligations under the GIPA Act and the Copyright Act by providing ‘view only‘ access to documents.

Open Access Information

Council provides the following information free of charge either on this website or by contacting Council on  02 4934 9700.

DocumentPurpose
Agency Information GuideDescribes Council's structure, functions, what information is held and how it is accessed.
PoliciesA list of Council's current adopted policies.
Government Contracts Class 1, Class 2, Class 3Records of contracts with a value of $150,000 or more
Planning and Reporting documentsCouncil's corporate documents such as annual report and delivery program
Council meeting agenda and minutesAgendas and minutes of Council meetings 1999 - current
Land RegisterLists all land owned, vested in or under Council's control
Investment RegisterDetails of Council's current investments
Planning Decisions RegisterRecord of all planning decisions made by Council since 1 September 2008
Planning InstrumentsAdopted planning instruments
Delegations RegisterAvailable for inspection at the Maitland Administration Centre
Disclosure of Interest ReturnsAvailable for inspection free of charge at the Maitland Administration Centre
Disclosure Log

This Disclosure Log records information about access applications made to Maitland City Council that Council considers may be of interest to other members of the public. This disclosure log contains non-personal information only.

The requested information below can be accessed by contacting Council's Right to Information Officer on 02 4934 9700 or emailing [email protected] ​​​​​​

ReferenceDateInformation RequestedType                
35/71/155721/09/2016All documents in relation to the proposed application for a waste or resource management facility (waste or resource transfer station) waste transfer and recycling facility at Lot 2220 DP1095389 (109 Mt Vincent Road East Maitland) and Lot 201 DP 520191 (110 Mt Vincent Road East Maitland).Full Release
35/71/148523/06/2016All plans, correspondence, emails, memoranda, file notes, meeting minutes or agenda, transcripts of recorded telephone calls between Maitland City Council and Land and Property Information (LPI) for Mt Vincent Road East Maitland.Full Release
35/71/145812/04/2016Information regarding Mt Vincent Waste Management Facility including amendment to modify consent, amendment to increase the volume of fill by 320000m2, recycling shed new DAFull Release
35/71/141708/03/2016The Levee Project Components 1&2 - The development application, statement of environmental effects, engineering drawings and council planner's report for the Hatch located on High Street, The Levee adjacent to 411 High Street Maitland. Documents relating to the provision of under-awning lighting applicable to businesses in the Levee as part of the Levee Project. The Levee Component Two - the proposed public consultation process on Component Two of the Levee and endorsement of the Levee Component One by a community consultative groupFull Release
35/71/123911/05/2015Flood studies regarding RZ12/001 Anambah Investigation AreaFull Release
35/71/118320/02/2015Site Compatibility Certificate of Lot 10 DP1155452 - 216 Duckenfield Road Berry Park, Senior Living DevelopmentFull Release
35/71/118012/02/2015Topographic survey details for Mt Vincent Waste Facility for period Dec 2013, July 2014 and Dec 2014Full Release
35/71/110523/10/2014Development Consents approved for the existing building Lot 4041 DP 1002812 - 172 Racecourse Road RutherfordFull Release
35/71/99510/03/2014Rate Levy and Rateable Assessment for last seven yearsFull Release
35/71/96003/01/2014Statistics of Council spending for catering and alcohol from 1 Oct 2012 - 1 Oct 2013Part Release
35/71/91309/10/2013Impounding statistics - July 2011 to June 2012Full Release
35/71/83212/06/2013Topographic information of Mt Vincent Waste DisposalFull Release
35/71/81903/06/2013Information regarding studies undertaken investigation viability of pedestrian crossing at Norfolk Street AshtonfieldFull Release
35/71/81605/06/2013Construction, maintenance & repair records and records of injuries for footpath on Webland Street between 1 January 2010 and 30 June 2012Part Release
35/71/75314/03/2013Statistics of animals taken to RSPCA Rutherford Shelter Financial Year 2011/2012Full Release
35/71/65728/11/2012Councillor ExpensesFull Release
35/71/59231/08/2012Contact information for Office of Environment and Heritage regarding flying fox problemFull Release
35/71/56321/08/2012Topographic information relating to Mt Vincent Waste FacilityFull Release
35/71/45010/04/2012Flying fox problem for the LGA - Plan of managementFull Release
35/71/38931/01/2012Information in relation to the Mt Vincent Waste Disposal DepotFull Release
Informal Request

Information is released without a formal application or process. For example property ownership details for fencing purposes. 

*Please note that if you are enquiring about information for development applications prior to July 2010 you will need to submit a Formal Access application.

Formal Application

A formal application is required if there are specified processes, time frames and review rights. For example complaints, personal information, large amounts of information.

This also applies to requests for information on Development Applications (DA) prior to July 2010.

Property/Planning Information Section 10.7 (2) and (5)

A Planning Certificate is issued under Section 10.7 of the Environmental Planning and Assessment Act, 1979 (as amended) and gives information on Town Planning controls applying to the land, and other information, which may affect the use or development of the land.

Among other things, it identifies the zoning of the land, any draft Local Environmental Plans relevant to the land, those Development Control Plans and State Environmental Planning Policies which apply to the land, whether any heritage or conservation controls apply to the land and any physical constraints or hazards such as flooding or land contamination.

When land is bought or sold, the Conveyancing Act, 1919 requires a Planning Certificate to be attached to the contract of sale. It may also help an existing owner to decide about the uses of their land.

You can purchase the combined 10.7 (2) and 10.7 (5) Planning Certificate, which, as well as identifying the matters listed above, includes, but is not limited to, additional information such as the history of development consents applying to the land, Tree Preservation, any draft Development Control Plans affecting the land, and whether the land is listed on the State Heritage Register.

The fees for a Combined Section 10.7 (2) & (5) certificate application is $133, or $200 for the express option.

The standard processing time is three to five business days, or you can purchase the express option, which has a faster day two day processing time.

Further Information

Councils Right to Information Officer
Phone: 02 4939 1019
Email: [email protected]